Budget Plan, Timeline & Roadmap

Budget Plan

Total Estimate: Rp 8,500,000

Component	Description	Cost
Database Architecture & SSO	ERD design, multi-user relations, self-managed SSO login foundation	Rp 1,800,000
Core Attendance Module	Camera access feature (selfie) + GPS coordinate locking for students	Rp 1,500,000
Admin & Master Data Module	CRUD (single & bulk Excel) for Students, Teachers, Classes data	Rp 1,000,000
Duty Teacher & Homeroom Teacher Module	Real-time monitoring filter, leave verification system, class recap	Rp 1,000,000
Student & Guardian UI/UX Module	Responsive dashboard, attendance charts, leave submission form	Rp 1,150,000
Object Storage Rental (1 year)	50–250 GB, S3-compatible	Rp 850,000
Server Setup & Deployment	VPS configuration, database installation, application deployment	Rp 1,200,000

Object Storage Breakdown

Metric	Value
Capacity	50–250 GB
Duration	1 year
Estimated photos per day	760 students × 20 KB = ~15 MB
Estimated per month	~450 MB
Estimated per year	~5.4 GB (still safe at 50 GB)
Recommended providers	Wasabi, Backblaze B2, or MinIO (self-hosted)

Development Timeline — 8 Weeks

Week           | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
               |---|---|---|---|---|---|---|---|
Analysis       |███|   |   |   |   |   |   |   |
Wireframing    |   |███|   |   |   |   |   |   |
ERD Design     |   |███|   |   |   |   |   |   |
SSO Integration|   |   |███|   |   |   |   |   |
Server Setup   |   |   |███|   |   |   |   |   |
Admin CRUD     |   |   |   |███|   |   |   |   |
Enrolment      |   |   |   |███|   |   |   |   |
Attendance     |   |   |   |   |███|   |   |   |
Duty Teacher   |   |   |   |   |   |███|   |   |
Integration    |   |   |   |   |   |███|   |   |
Reports        |   |   |   |   |   |   |███|   |
Testing        |   |   |   |   |   |   |███|   |
Mobile Opt     |   |   |   |   |   |   |███|   |
Bug Fixing     |   |   |   |   |   |   |   |███|
UAT            |   |   |   |   |   |   |   |███|
Deploy         |   |   |   |   |   |   |   |███|
Training       |   |   |   |   |   |   |   |███|

Weekly Details

Week 1 — Requirement Analysis ✅ (Completed)

Stakeholder interviews
Functional & non-functional requirements documentation
Business process analysis

Week 2 — Wireframing & ERD

UI/UX wireframe design for 13 interfaces
Finalize Entity Relationship Diagram
Design review with team

Week 3 — SSO & Server

SSO login implementation with Laravel Sanctum
Development server setup
Object Storage integration setup

Week 4 — Admin Dashboard

Master data CRUD (Students, Teachers, Guardians)
Excel Import/Export
Class enrolment

Week 5 — Attendance Module

Camera integration (WebRTC)
Geolocation integration (Geolocation API)
Client-side image compression
Triple-layer validation

Week 6 — Duty Teacher & Integration

Real-time monitoring dashboard
Class filter
Leave verification panel
System integration

Week 7 — Reports & Testing

PDF/Excel export
Internal testing
Mobile optimization

Week 8 — Finalization

Bug fixing
User Acceptance Testing (UAT)
Production server deployment
User training

Future Roadmap

Phase 1: SSO as Foundation Identity Provider

The login system from this application will be used as the main identity portal. In the future, all school applications will use a single SSO account.

Target: End of Year 1

┌─────────────────────────────────────────┐
│            SSO Identity Provider         │
│              (SMART Absen)               │
├─────────────────────────────────────────┤
│  ● e-Learning                           │
│  ● Financial / Tuition System           │
│  ● Digital Library                      │
│  ● Other foundation applications        │
└─────────────────────────────────────────┘

Phase 2: “UII Satu Data” — Data Centralization

Realizing data centralization to prevent duplicate data across units. All student and teacher track records are integrated into one ID.

Target: End of Year 2

┌──────────────┐
│   One ID     │  ← NISN/NIP as single identity
└──────┬───────┘
       │
       ├── Attendance
       ├── Academic (Grades, Report Cards)
       ├── Administration (Tuition, Scholarships)
       ├── Library
       └── Extracurricular

Phase 3: Automation & Smart Technology

Feature	Description
Geofencing Radius	Automatic location radius restriction — students can only attend within the school area
WhatsApp Gateway	Real-time attendance notifications to guardians via WhatsApp
Face Recognition	Automatic face verification from attendance photos (AI/ML)
Mobile Native App	Native Android/iOS application with offline support

Notes for the Team

P0 Priority must be completed before the system can be used (SSO, Attendance, Admin)
Budget is flexible — components can be adjusted if scope changes
8-week timeline is an ideal target, may be delayed if technical issues arise
Documentation — after each module is completed, update the documentation in this repository